UPLAN, which formally launched in December 2016, is an emerging national parent-led network of parent leaders and parent leadership organizations united to build a powerful voice to influence policies and programs that matter to low-income and immigrant families and children. UPLAN was formed to create national impact. Each UPLAN member organization has grassroots parents in the lead, setting the agenda, building power and working to make change on behalf of children and families.
The Program and Communications Associate will be supervised by the UPLAN National Organizer and will be part of a team of two full-time employees. Both UPLAN staff members operate under the oversight of Community Organizing and Family Issues (COFI), UPLAN’s fiscal sponsor and lead partner. COFI’s mission is to strengthen the power and voice of low-income and working families at all levels of civic life – from local institutions and communities to the city, state and federal policy arenas. Chicago-based candidates who would be housed at COFI’s office are preferred, but remote candidates will be considered.
POSITION TITLE: Program and Communications Associate
The Program and Communications Associate’s primary function is to perform tasks that support the operations and program of UPLAN. This role includes support of UPLAN’s events, communications, member outreach, policy research and administration. The duties and responsibilities are summarized below:
Event and Travel Logistics Management
- Manage travel logistics for UPLAN-hosted gatherings, including registration, travel and reimbursements.
- Manage event planning for UPLAN-sponsored gatherings including day-of logistics, vendors, supplies, written materials, and volunteers.
- Execute logistics for ‘ad hoc’ partner events and meetings, including purchasing flights, reserving hotels, developing itineraries, processing reimbursements etc.
- Coordinate each of these activities with COFI Administrative Team.
- Manage regular communications efforts including newsletters, blog posts, email blasts, and website updates in consultation with the National Organizer.
- Lead UPLAN’s social media presence, including regular UPLAN Facebook posts, and member
interaction/engagement, in consultation with the National Organizer.
- Analyze policy research and position papers and translate them into “parent friendly” language.
- Develop and design 1-pagers, infographics, digital toolkits, and a variety of internal and externally facing documents aimed at advancing UPLAN’s policy agenda and telling the story of its impact.
- Maintain tracking of member contact information, email list, demographics, and participation.
- Execute operations that support foundation fundraising, including member reporting, surveys, and documenting progress and impact.
- Manage written translation of documents, including in-house and contracted services.
- Lead troubleshooting on computers and office equipment; liaise with COFI’s IT vendor(s) as needed.
- Maintain organized files of UPLAN documents (both electronic and paper).
- Liaise with COFI’s Administration Team to implement financial systems including subcontracts, payments, invoicing, and memos.
- Liaise with member organizations regarding financial transactions such as subcontracts, honoraria, and reimbursements.
- Develop and maintain project and event-specific budgets.
- Administer operations of grassroots fundraising including sales of UPLAN merchandise.
Program and Organizing Support
- Coordinate meetings of UPLAN committees and members including scheduling, reminders, sharing meeting materials, and notes.
- Coordinate meetings with external partners, including legislative visits and conference calls.
- Assist with strategy and campaign planning around UPLAN policy initiatives.
- Assist with mobilizing UPLAN members to action on UPLAN policy issues.
- Liaise with external organizations to gather information on webinars, conference calls, and in person.
REQUIREMENTS AND QUALIFICATIONS
- Bachelor’s Degree preferred; High School Diploma required.
- Minimum of two years of experience performing administrative, communications or program support.
- Excellent organizational skills; ability to multi-task, detail-oriented and flexible to manage broad range of responsibilities. Preference given to candidates with experience in event/conference planning.
- Proven ability to synthesize information to support program objectives including creating
- Solid written and verbal communication skills.
- Fluent bilingual (Spanish and English) verbal and written abilities are preferred.
- Excellent computer skills, including proficiency with the Microsoft Office Suite and marketing and content management software such as WordPress and Constant Contact.
- Knowledge, understanding of and demonstrated commitment to the empowerment of low-income
families. Experience working in diverse settings.
- Strong relational skills; ability to build friendly, welcoming rapport with multiple diverse stakeholders.
- Ability to lift up to 25 lbs, to bend, squat, reach above head.
- Occasional domestic travel by plane and motor vehicle required.
- Reports to UPLAN National Organizer
- Non-Exempt from Fair Labor Standards Act
- Full time or Part time options (25-40 hours per week)
- Starting full-time salary range is $37,000 – $40,000
- Excellent benefits include health, 403(b) with employer match, disability, paid time-off, flex plan.
- Family friendly work environment with flexible hours and family-supportive benefits.
- Women and people of color are strongly encouraged to apply.
To apply, please submit a completed COFI Employment Application, resume and cover letter to
email@example.com. Deadline for applications is November 15, 2019. More information about UPLAN can be found at www.unitedparentleaders.org.
COFI is an equal opportunity employer.